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Have You Met ACA Reporting Requirements?

still-struggling-with-the-affordable-care-act

Affordable Care Act Due Date Extensions: 

  • March 31: Recipient copies – 1095-C/1095-B
  • May 31: Paper copies – 1094/1095
  • June 30: E-file copies – 1094/1095

For employers who meet and exceed 50 employees this is the first year you will need to file ACA forms 1095-c and 1095-b, as well as 1094 and 1095. Luckily, Sage has offered a link to a very helpful  sheet provided by the IRS to help you figure out how to compile the information needed for the ACA forms, as well as how to gather and track said information. 

For additional assistance e-filing with Aatrix through Sage 300 ERP please contact our technical support staff.

Sage 300 Pervasive Announcement

Sage 300 (formerly Accpac) version 2016 is scheduled to release in 2015.  With launch of the new version, Sage has announced that they will be dropping Pervasive.SQL and Oracle as database servers. Sage will continue to support Microsoft SQL (MSSQL). This announcement is to assist Sage 300 users who are currently running Pervasive to prepare and plan.

This announcement was sourced from Steve Smith’s blog, Steve is a Software Architect with Sage and has been working on the Sage 300 product line for the last 23 years. Source: https://smist08.wordpress.com/2014/09/02/sage-300-erp-2016-sql-server-only/

Sage 300 Payroll Update

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Effective January 2016 Sage will exclusively support Payroll version 7.2. Support for previous versions will be discontinued, and tax updates for these versions no longer released.
Q: Which versions of payroll will no longer be supported?
A: Support for Payroll 6.0, Payroll 7.0, and Payroll 7.1 and any previous versions will cease in January 2016.
Q: Does this apply to both, the US and Canadian Payroll?
A: Yes, it applies to both
Q: Will Sage continue to provide tax updates for previous versions of payroll?
A: Effective January 2016, Sage will only provide tax updates for Payroll version 7.2.
Q: Which versions of Sage 300 are compatible with Payroll version 7.2?
A: Sage Payroll 7.2 is compatible with Sage 300 versions 2012, 2014, and 2016 (when released in the fall).
Q: Is Payroll 7.2 going to be “backwards compatible” with older versions of the Sage 300’s system manager?
A: Yes, Payroll 7.2 will be backwards compatible with System Manager 2012, 2014, and 2016 (when released in the fall).
Q: What does this mean for customers currently using Payroll version 6.0?
A: Customers on Payroll 6.0 will need to upgrade their entire system and all modules to be compatible with Sage Payroll 7.2.
Q: When is the last tax update for Sage Payroll 6.0 going to be released?
A: The last update for Sage Payroll 6.0 will be released in July 2015 for Canadian Payroll, and in September 2015 for US Payroll.
Q: What does this mean for customers on Sage Payroll 7.0 and 7.1?
A: Customers on Sage Payroll versions 7.0 and 7.1 simply need to upgrade their payroll module.
Q: When is the last tax update for Sage Payroll 7.0 and Sage Payroll 7.1 going to be released?
A: The last update for Sage Payroll 7.0 and Sage Payroll 7.1 will be in September 2015.
 
Last tax update available:        
Sage Payroll 6.0 | September 2015
Action Required: Upgrade to Sage 300 or higher and Sage Payroll 7.2 before the end of 2015
Sage Payroll 7.0 | September 2015
Action Required: Upgrade to Sage Payroll 7.2 before the end of 2015
Sage Payroll 7.1| September 2015
Action Required: Upgrade to Sage Payroll 7.2 before the end of 2015
Content Provided by Sage

Four Ways to Overcome Hurdles That Kill Business

Business is all about encountering obstacles and how we deal with them. While these hurdles derail some people, others learn to tackle them with ease. Most obstacles can be completely avoided, but because of unmanaged feelings, habits and habitual mistakes we allow these stumbling blocks to become emotional thieves that steal away our time and energy. So, how do we not let these obstacles get the best of us and focus on our opportunities, thereby letting our business succeed? Here are a few strategies to help:

1. When it comes to people, listen to your gut!

Choosing the right people in business is vital. No matter if its your partner, an employee or a potential client. Usually your internal radar will tell you if a business relationship will work, but many choose to ignore this “gut” feeling because of personal feelings.  Surround yourself with people who will counteract your weaknesses not compound them.

2. Know the hazard of emotional pricing!

Know your worth, do not let emotion dictate your prices. When you start to lower your prices as a way to “compete” you will lose in the long run. By lowering your prices you lower your profit margin, and potentially put yourself out of business. Yes, as a new company it can seem like lowering your prices is the only way to win against your competitors, but in actuality you are hurting your industry as a whole and giving clients a skewed view of your worth. Stay educated about your industry and your competitors, find innovative ways to compete and do not be afraid to increase your prices over time.

3. Let go of what doesn’t work!

As business owners, we take pride in our products and services. Unfortunately, we can also find it hard to let go of a product or service that is not working. Often to sustain or achieve success you must abandon things that are not successful.  While it can be difficult to find the courage to walk away, if you don’t it can become a major obstacle. The energy you spend trying to make something work, that just isn’t working can be redirected to the right target. By redirecting this energy you can focus in the right direction with a new intensity, thereby allowing yourself to succeed.

4. Make frugality a company value!

It can be easy to spend like a Fortune 500 company when making big sale, but look past the exhilaration of your success and hold on to common sense. Even large companies like Microsoft asks its employees to spend company money cautiously. If Microsoft can do it, so can we.

EMV is Coming!

EMV stands for Europay, Mastercard, Visa- named after the companies who developed this new standard of credit card security. EMV credit and debit cards include a microchip on the front of the cards that add another level of security protecting owners private information, reducing chargebacks and helping to prevent counterfeit, lost and stolen cards from being used.

Effective October 2015 merchants need to adopt  the new  chip and pin technology when accepting cards… or risk absorbing liability for fraudulent charges. 

Luckily Answers is here to help you insure your payment solutions are EMV compliant. Contact us to setup a consultation. 

Phone: 866.680.7742 ex. 911 | Email:  jan@answersaccounting.com 

Building a Marketing Juggernaut

In the article, Building a Marketing Juggernaut, the author Bo Burlingham reveals that the company, Aquascape has successfully created a quasi-franchise (Burlingham, 2003). The owner of Aquascape, Wittstock has successfully created a way for anybody to get into the pond business. Wittstock uses an excellent marketing strategy by providing “customers with whatever information, education, products, marketing materials, and technical support they need to have successful businesses of their own.” (Burlingham, 2003) Wittstock has successfully created what Michael E. Gerber identifies as the franchise prototype in his book E-Myth Revisited (Gerber, 1995). Wittstock establishes a foundation for others to be successful in the pond business, knowing that the majority of people will rely on many of his products and services. Wittstock is a prime example of how to implement a marketing strategy that works with his business by allowing him to work on the business, instead of in it (Gerber, 1995).

Click Here to Read the Full Article 

For Good Measure: Know How to Take Your Company’s Vital Statistics

In the article, For Good Measure: Know How to Take Your Company’s Vital Statistics, the author Crystal Detamore-Rodman recommends routinely analyzing the ratio between assets and liabilities to assess the growth of a company (Rodman, 2007). The profit and loss statement is instrumental in determining which direction the business’s cash is flowing. However, Rodman states the “cash-flow analysis is just a start.” (Rodman, 2007) Offering incentives to the slow paying customers may encourage them to pay quicker (Rodman, 2007). Providing excellent service to the profitable customers and firing the slow paying, non-profitable ones develops a more positive cash flow (Rodman, 2007). If a company has a limited supply of technicians, and an ever-growing customer base, the technicians may not be able to provide the excellent service customers expect. It may be a good idea to determine how many customers one technician can successfully service and limit the technician to that specified amount.

Click Here to Read The Full Article

Questions About Reporting, Business Analytics, or Fixed Assets? 

In a Pinch

In the article, In a Pinch, the author C. J. Prince discusses the different paths a business
can take to increase cash flow. Prince suggests that every business should operate with a pay-in-advance set of terms (Prince, 2008). Understandably, this is not always possible for every business. The main goal for any company is to have as many clients on the pay-in-advance model as possible. When changing the payment terms to reduce
the credit advance, it is always wise to be upfront about the change with the customer (Prince, 2008). If a customer is refusing to accept your terms and continually pays invoices after the due date, consider dropping them as a customer (Prince, 2008). Also, Prince recommends investigating a new company prior to extending a line of credit (Prince, 2008).

Pay Me!

In the article, Pay Me!, the author Randy B. Hecht discusses ways to increase the
efficiency of collections. The ultimate goal is to get the customer to prioritize your company’s bill (Hecht, 2009). In today’s post-recession era, maintaining cash flow is imperative. It is completely normal to have desperation in your voice during collection calls (Hecht, 2009). However, the author suggests not letting emotions trump the
need to be paid (Hecht, 2009). Having had experience with collection calls, I have found kind assertiveness yields the best results in getting invoices paid. If the customer refuses
to pay the debt, then they are not a good customer it would be financially advantageous to cut ties (Hecht, 2009). Nevertheless, the delay in payment may be due to an inefficient billing system or not sending out invoices in a timely manner (Hecht, 2009).

Fixing Cash Flow Problems

In the article, Mystery Solved: How to Fix Cash-Flow Problems, the author Norm Brodsky discusses the need to understand and practice the ba
sic business knowledge that helps to pinpoint cash flow issues (Brodsky, 2009). He suggests the basics are; accounts receivables, surplus inventory, bad debt, overhead and gross margins (Brodsky, 2009). The author recommends analyzing each customer’s account
to ensure there is room for profit. If a customer is costing money, rather than making the business money, then there needs
to be a renegotiation of price. If the customer fights the renegotiation, it would be better to drop the customer than to go out of business in the near future. If a customer does not make the business money, it just does not make business sense.

Click Here to Read the Full Article